Careers

Always seeking professional, motivated, self-starters!

WHY WORK AT CENTRAL AG SUPPLY INC.?

Friendly and appreciative environment
Employee and customer oriented
Cultivate skills resulting in personal and professional growth
On job and company sponsored training
Advancement opportunities
Team culture
A different experience at a different place every day
Respected industry leader

If you are interested in any of these positions available please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

Immediately Available Positions:

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Service / Installation Technician

Position/Company:

Now hiring additional Service/Installation Technicians in Juneau and Baraboo, WI. A new experience at a different place every day. On the job training provided.

Central Ag Supply Inc of Juneau and Baraboo is a continuously growing company that provides professional sales and service to Wisconsin’s South Central and Eastern Dairyland.

Central Ag Supply is very progressive in the areas of implementing innovation and use of technology on today’s dairy farms. Through teamwork, professionalism and dedication to employee development, it is the company’s commitment and privilege to serve the needs of all Dairy Farms regardless of size.

Job Title: Service/Installation Technician

Experience: Entry Level to Proficient in the Ag Industry or Service Trades

Job Responsibilities:

Responsible for the installation, routine service, emergency service, scheduled service and analytical system analysis for all types of dairy equipment, such as robotics, automation, and refrigeration that are sold and serviced by Central Ag Supply. Responsible for the constant increase in personal knowledge of proper installation, service and analytical techniques and requirements for all of the equipment sold and serviced by Central Ag Supply. Responsible for the constant increase in personal knowledge of the Dairy Industry and Cow Physiology as well as the importance of appropriate and properly maintained equipment, milk production and milk quality. Responsible for Central Ag Supply’s guidelines and requirements regarding a high degree of customer satisfaction through constant quality customer communications, complete proper documentation of customer service, and constantly maintaining and improving company image and reputation.

Job Requirements:

Valid Wisconsin driver’s license and good driving record
Basic electrical and mechanical aptitude a must.
Refrigeration and welding skills a plus.
Ability to work in all types of Wisconsin weather elements as well as conditions common to a dairy facility.
Ability to lift 50lbs on a regular basis and up to 100lbs on occasion.
Detail oriented, self-motivated, and ability to work independently.
Ability to develop a skill set, gain product knowledge and apply common sense to resolve complex problems.
Required to participate in the after-hours emergency service “on-call” rotation with the other service technicians.
Attend company sponsored training courses at corporate training centers.
Responsible for accurate and complete documentation required of a service technician for daily duties.
Responsible for your assigned vehicle in regards to communicating all maintenance requirements, keeping vehicle clean, keeping an account of all tools assigned, and keeping account of all inventory.
Required to display a high degree of professionalism, craftsmanship, work ethic, excellent attendance, teamwork attitude, and perform at a high level of efficiency.

Salary and Benefits:

Very competitive wages based on previous training and experience. Company provides full benefit package including health insurance, retirement plan, paid time off, holiday pay, and company vehicle.

If you are interested in this position please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

Dairy Supplies Route Delivery Specialist

Position/Company:

Now hiring additional Dairy Supplies Route Delivery Specialist in the Juneau Location. A new experience at a different place every day. On the job training provided.

Central Ag Supply Inc of Juneau and Baraboo is a continuously growing company that provides professional sales and service to Wisconsin’s South Central and Eastern Dairyland.

Job Title: Route Delivery Specialist

Experience: Entry Level to Proficient in the Ag Industry

Job Responsibilities:

Perform as a Route Delivery Specialist with daily duties in three areas of the route department: traditional routes, delivery and warehouse. Responsible for maintaining some “Traditional Farm Store at your Door” routes, delivery routes for the pre-sell program and warehouse functions. This position is required to perform at a professional level of customer service. Responsible for Central Ag Supply’s guidelines and requirements regarding a high degree of customer satisfaction through constant quality customer communications, complete proper documentation of customer service, and constantly maintaining and improving company image and reputation.

Job Requirements:

Valid Wisconsin driver’s license, good driving record and ability to obtain a CDL with Hazmat endorsement.
Ability to operate a straight truck.
Ability to operate fork truck.
Provide a high level of customer service.
Ability to work in all types of Wisconsin weather elements as well as conditions common to a dairy facility.
Ability to lift 50lbs on a regular basis and exceeding that on occasion.
Detail oriented, self-motivated, and ability to work independently.
Organizational skills.
Attend company sponsored training courses at corporate training centers.
Responsible for accurate and complete documentation required of a route specialist for daily duties.
Responsible for your assigned vehicle in regards to communicating all maintenance requirements, keeping vehicle clean, keeping an account of all tools assigned, and keeping account of all inventory.
Required to display a high degree of professionalism, work ethic, excellent attendance, teamwork attitude, and perform at a high level of efficiency.

Salary and Benefits:

Very competitive wages based on previous training and experience. Company provides full benefit package including health insurance, retirement plan, paid time off, and holiday pay.

If you are interested in this position please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

Warehouse / Shop / Delivery Specialist

Position Overview:

The Warehouse/Shop/Delivery Specialist is fully responsible for; proper warehouse inventory control processes in regards to receiving shipments and maintaining the inventory in proper locations; responsible for all cleanliness, safety and maintenance of all company grounds, buildings and other assets in a manner to display a professional business appearance at all times; responsible for the delivery of route supplies for the company’s pre-sell and delivery program for all branch locations; delivery of stock transfer inventory to all company branch locations; responsible for in-shop customer equipment repair services; responsible for assisting on project installations in house and on farm as necessary; and perform duties temporary at times in relief or assist in relief of traditional routes specialist in the event of an unexpected or expected absence.

General Responsibilities:

Facilities including buildings inside and out, as well as all grounds and signs must be kept at the most professional appearance and organized at all times as possible.
Maintain and/or assist in maintaining a “Shop List” which to include, but not limited to for such items as project installation preparations, asset maintenance, inventory maintenance, and/or building and grounds maintenance. This “Shop List” is to be posted in the dispatch area to use as guidance tool for self-direction of tasks that need to be completed when not under the direction of other staff members or management.
Display a high degree of professionalism, craftsmanship, work ethic, excellent attendance, teamwork attitude, and high level of efficiency of making good use of your time while at work.
Responsible for keeping all pertinent company documentation, pricing and customer information confidential, never distributing without prior approval.
Always have a positive point of view when communicating with customers. Do what is best for the customer while keeping the company’s best interest in mind. Make every effort to maintain and improve the company image and properly representing and maintaining company policies.

Specific Responsibilities and Duties:

Warehouse and Inventory Control:

Required to obtain and maintain forklift training certificate.
Responsible for maintaining warehouse safety and monitoring of proper safety policies and procedures as well as DOT and HAZMAT compliance procedures are being followed by route, delivery and other personnel.
Complete daily warehouse and vehicle security checklist before leaving the property such as, but not limited to windows and doors being closed and locked.
Follow proper inventory receiving procedures and complete proper documentation processes as soon as possible.
Inventory documentation tasks are to be completed by you personally, not office personnel immediately as the process is completed and handed into the office for further processing for such areas, but not limited to as stock transfers, ordering, stock out, remove from stock, return to stock, shipping and receiving.
Responsible for adequate knowledge of the company’s inventory software and processes to be self-sufficient from the office personnel involvement required to complete all of your inventory duties.
All shipments received on a daily basis must be checked in and put away in the warehouse, store and parts rooms following proper procedures as soon as possible. Processing pending parts orders are a priority for timely service and installation scheduling.
Responsible for the proper documentation, packaging, loading, unloading, picking up, and/or delivery for any type of vendor or customer returns and/or pending orders.
Keep all inventories in warehouse, shop, parts rooms, and store always put away in the correct locations and in a neat appearance while using proper inventory rotation procedures.
On a daily routine conduct store inventory level checks and maintain proper stock levels at all times.
Responsible for the duties and inventory needed on hand required for the sanitation supplies repackaging process and inflation changing service. On a daily basis, duties include, but not limited to are cleaning empty barrels, refilling barrels, labeling barrels, documentation, putting full barrels as well as empty barrels away in their correct location, washing of shells, and stuffing of new inflations into clean shells. (Proper safety glasses and clothing to be worn at all times).
Assemble any new equipment or supplies required and put away in proper location.
Under the guidance of the office staff personnel responsible for warranty and returns, maintain inventory to be returned is cleaned, is in returnable condition and properly labeled. Package and properly label all warranty and return inventory shipments.
Assist Office staff taking care of customers that come into the store that need parts, supplies loaded, and/or equipment repaired.
All inventories in such areas of rack and shelving storage, but not limited to for piping, fabrication material, motors, compressors must be put away in correct locations, organized, properly labeled and in neat appearance at all times.
Complete general weekly routine tasks such as, but not limited to, of keeping all areas of the warehouse and shop clean and organized at all times, loading of empty pallets and empty totes, unloading of salt or towels, and unloading all other vendor shipments.
Complete routine inventory counts, packaging, shipping, receiving, picking up of, and assist in preparing purchase orders for such inventory commodity areas, but not limited to of consumables, shop supplies, fabrication materials, plumbing, electrical, fabrication, and tubing inventory, resurfaced milk pump back plates, rebuilding of circuit boards, rebuilding of vacuum pumps, and any other type inventory to be sent in for some type of refurbishing, as well as the proper Freon inventory documentation and tagging.
Complete routine inventory duties and documentation for service and sales in such areas, but not limited to, of putting together and maintaining stock levels of “in-house” parts kits, rebuilt equipment, and the staging of monthly scheduled service parts required for each customer.
When an obvious need is observed or requested by other staff personnel, assist in the loading or unloading of route trucks, delivery trucks, service trucks, installation trailers, as well as assisting in the staging of equipment for project installations.
Assist install staff with restocking installation trailers to proper stock levels after each installation use.
Responsible for processing and the documentation of all project installation inventory returns and the returned inventory is properly put away.
Process used equipment brought back on trade and being put into inventory by disassembly, cleaning, rebuilding if needed and filling out proper inventory control paper work and putting the inventory away correctly.
Assist at all time with proper overall Inventory Control Management.
Assist with physical inventory when performed at all branch locations.

Shop and Maintenance:

Provide project installation support mainly in-house but on the job site in times of need.
Keep all commonly stocked in-house fabricated inventory at adequate stocking levels, such as, but not limited to, second use tank level control alarms, stainless brackets for hanging various equipment, boot wash grates, etc.
On a daily routine, for all buildings, offices, rooms, and bathrooms, all garbage containers must be emptied into the dumpster, all boxes and burnables must be burned or placed in the burnables cart.
On a daily routine, all grounds and buildings including shop areas, warehouse areas, inventory storage areas and store area should be free of loose debris, kept clean, organized and kept in the most professional appearance possible.
On a daily routine all random new, used, warranty inventory and tools must be put away in their proper storage locations. Responsible to seek out the perpetrator and reasons for this unacceptable behavior and make the proper corrections to minimize this from becoming a repeated occurrence.
On a weekly routine, all burnable materials in the cart, buildings, or grounds should be burned as often as weather permits.
On a weekly routine, floors in all buildings, vehicle bays, inventory areas, offices, rooms and bathrooms should be swept.
Routinely keep all outside grounds kept clean and organized by such duties, but not limited to, as putting all empty pallets and totes stacked in an organized fashion, all trailers are properly parked, all company vehicles not used on a daily basis are kept parked away from day to day parking areas, scrap metal and garbage is kept cleaned up, and used or new inventory stored outside is properly organized.
Maintain inventory of full gas tanks at all times for the forklift.
Responsible for all company asset repairs and maintenance for such items, but not limited to, as buildings, vehicles, tools, grounds and any other such assets.
Routinely inspect all buildings inside and out, offices, rooms, and bathrooms for weak or non-functioning light bulbs or exhaust fans and make the necessary replacements and repairs.
Routinely maintain salt levels in all water softeners to approximately half full.
Perform capable repairs, routine maintenance (example fluid and filters), asset movement to location of repair, and assist with the timely maintenance schedule for all such assets as, but not limited to vehicles, forklifts, powered carts, lawn and grounds equipment, tools, and any other related company assets.
Responsible for making sure the routine duties of lawn and grounds care are completed for such areas, but not limited to, the lawn is mowed and trimmed weekly with some areas needing twice per week, weeds are eliminated around road sign, buildings and parking lot by means of pulling or spraying, damaging rocks are removed from the lawn, gas barrel is kept at an adequate level at all times, mower is blown off each use, oil levels are checked each use, and deck is removed and pressure washed at times.
Responsible for the annual and day-to-day maintenance and the cleaning of the lawn mower, trimmer, and sprayer after each use. Blades should be replaced when needed and a spare set of sharp blades ready at all times.
Responsible for making sure snow removal and/or salting is handled by you or arranged and communicated to management of others handling the duties in a very timely manner that will not compromise employee and customer safety or in any way will not disrupt day to day operations.
Responsible for annual and day-to-day maintenance of all snow removal equipment.

Delivery and Route Support:

Required to maintain a commercial driver’s license with HAZMAT and airbrake endorsements while employed.
Maintain, follow, perform, and complete all DOT, HAZMAT and other Safety compliances at all times such as but not limited too; daily vehicle inspections and manifests.
Properly fill out and hand in all accurate documentation required for all delivery and route processes.
Pre-Sell Program – perform the delivery of products for Pre-Sell program efficiently and accurately.
Pre-Sell Program – perform all duties required in regards to services provided, such as washing shells and stuffing new inflations, but not limited to for the larger accounts and performing accurate and proper paperwork.
Stock Transfer Inventory – responsible for delivery of inventory for each branch location, proper shipping and receiving processes, proper completion of documentation procedures, and delivered inventory is properly put away at the branch location.
Project and Service – Delivery of equipment and materials to project site and getting emergency service parts to technicians on site during normal business hours.
Perform all miscellaneous deliveries and pick-ups deemed necessary for the success of all day to day operations.
Traditional Route Program – perform all duties and responsibilities on a temporary basis at times in relief or assist in relief of traditional routes specialist in the event of an unexpected or expected absence. Such duties for each route customer visit are, but not limited to would be; the delivery of product, change inflations, clean regulator filters, flush and grease lobe vacuum pumps, and check oil and filter on vane vacuum pumps.

NOTATION: The Warehouse/Shop/Delivery Specialist job description and responsibilities listed in this document are used as general overview of the position but certainly not limited to these responsibilities. Responsibilities may be altered or modified due to such events as company growth, additional locations, industry changes, market area or structure changes, or if deemed necessary by management.

Summary:

The value of the person filling this position will be measured by the recovery of employment cost through working smarter, not just harder, efficient use of time, through expense management, improving inventory control and stock rotation, upholding company’s reputation, and overall customer satisfaction performance.

If you are interested in this position please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

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Other Positions:

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Equipment Sales Representative

Responsible and accountable, but not limited to company equipment sales. In addition to equipment sales, this position is responsible for assisting in all aspects of company sales and customer service at all locations. The Equipment Sales Representative job description and responsibilities may be altered or modified due to company growth, changes in the industry, or changes in the market area, if deemed necessary by management.

If you are interested in this position please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

Project Draftsman

Job Title & General Responsibilities

Responsible for the design, drafting, and production of drawings as well as sales materials for all company projects required at the various stages of the company’s sale processes in regards to preliminary sales layout, a final agreement layout, and detailed installation drawings for company installation department, project builder as well as all contractors involved.
Responsible for the establishment of company standards, including but not limited to, drawings provided, drawing fonts and formats, scaling, title block, layers, templates, blocks, and file management to increase project efficiencies and improve professional document appearance with the assistance of general manager.
Responsible for assisting and communicating directly with the sales department, installation department, builder, general manager, and the customer in all details of the estimates, design, production of project drawings as well as the installation of the project.
Responsible for the development of a project time logging document and maintaining recordings for all project design, drafting, and management time for each project.
Responsible for creating and maintaining a company installation schedule calendar as well as individual project installation schedules for all projects that would include all contractors involved in the project.
Responsible for creating a reference document or documents and maintaining existing reference manuals that include all details and guidelines that are used for standard company project design and layouts.
Responsible for producing and maintaining a sales portfolio of historical layout drawings as well as company developed preferred layouts to be used by the sales department and the design draftsman when communicating with customers and building contractors.
Responsible for other sales support projects or the assistance in the improvement of other sales support projects including but not limited to, company sales literature, company website, social media, standard bid documents, and any other company sales documentation.
Responsible for assisting the sales department and the Accounting Manager with completing and organizing all purchase documents for all projects bid or sold, and assisting with payment schedule tracking.
Responsible for maintaining the “Sales Lead List” and communicating the data to the General Manager and during scheduled company sales meetings.
Responsible for performing in other areas of the company in regards to customer service, general office duties, inventory control, project estimates, project ordering, project staging, project installation, project start up and documentation, and project billing.

If you are interested in this position please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

Accounting Manager

JOB TITLE: ACCOUNTING MANAGER

GENERAL JOB DESCRIPTION: Performing as a Corporate Accounting Manager, which includes, but not limited to, the responsibilities of all corporate and profit center accounting practices for GL/AR/AP/OE/PO/IC/PR, financial reporting, payroll, human resources as well as other standard corporate required business functions and reporting. Work with administrative professional staff for all locations. Business Management duties include assisting in the reporting and analysis of: financial information, overhead budget management, payroll, growth planning, asset management, employee and department accountability, job costing, commissions, and customer service management.

SPECIFIC RESPONSIBILITIES:

A. Accounting, Financial Management and Corporate Growth

All accounting and bookkeeping entry in regards to accounts payable, accounts receivable, general ledger, payroll and bank services.
Manage and oversee the accuracy of all data entry in regards to order entry, inventory control, purchase order and any other business software.
Manage AR by providing required daily/monthly aging reports as well as being responsible for the collection of all past due accounts for all locations including legal proceeding processes.
Monthly reconciliation of all GL accounts and closing procedures.
Analyze and manage reduction goal of operating expenses every month.
Keep historical financial reports up to date at all times.
Complete, analyze and provide monthly financial reports to CEO.
Complete, analyze and provide quarterly managers financial reports.
Complete, analyze and present annual shareholder meeting financial and standard business reports.
Provide to the corporate accounting firm all required year-end tax planning and preparation financial reports.
Provide to bank all required financial statements and reports as requested.
Manage all corporate loans and loan request.
Prepare and provide annual budget report with other managers input.
Provide monthly year to date budget verses actual report to CEO.
Assist in preparing and maintaining the corporate business plan.
Assist in maintaining and improving existing and/or establishing new standard set of corporate and financial management reports.
Assist in maintaining and improving existing and/or establishing new standard custom business management reports as well as additional software enhancements that would improve the efficiency of any corporate operation.
Assist the CEO in increasing corporate profits through responsible operating expense reductions, cost of sales improvements, margin maintenance, inventory control, asset management with justified returns.

Pre-Sell Dairy Hygiene Supplies Sales Specialist

General Job Description:

Perform as a Pre-Sell Dairy Hygiene Supplies Sales Specialist, which includes the selling of dairy hygiene products and supplies to dairy farmers. This position is required to perform at a high level of customer service and to attract new route customers.

Specific Responsibilities:

Keep fully informed on all Central Ag Supply Inc. policy and procedures and enforce them.
Sell dairy hygiene and supplies to dairymen.
Provide a high level of customer service.
Develop new route customers.
Maintain and update accurate route records.
Assist coordinator with inventory and orders when needed.
Assist coordinator on ideas for sales promotions and flyers.
Collect competitive prices and samples on a daily basis and forward to coordinator.
Responsible for cleaning problems of assigned customers and assist the coordinator with cleaning problems when necessary.
Submit daily invoices to Administrative Staff.
Schedule and plan the route for travel and time efficiency.
Operate the route at a profitable level.
Responsible for constantly maintaining and improving company image and properly representing and maintaining company polices.
Maintain a clean and well-kept uniform and truck.
Make sure truck maintenance is performed on a scheduled procedure.
Become knowledgeable through on the job training and company paid schooling, of dairy equipment, sanitation supplies and animal health products sold by Central Ag Supply Inc.
Make sure you have the correct warranty for products when needed, are followed through.
Take care of credit application on new accounts, COD’s, collections, and enforcing company policies.
Assist with receiving and putting away all truckload shipments in warehouse following proper procedures and completing the proper paperwork as soon as possible.
Help with the duties required for the sanitation supplies repackaging process of cleaning empty barrels, refilling barrels, labeling barrels, and putting the full barrels away in their correct location. (Proper safety glasses and clothing to be worn during this process.) Empty barrels should not be kept outside.
Keep all inventories in warehouse, shop, parts rooms, and store always put away in the correct locations and in a neat appearance while using proper inventory rotation procedures.
Assist Inventory Control management when needed.
Other duties as assigned.

Qualifications:

Excellent customer service skills.
Excellent communication skills.
Sales skills.
A thorough understanding of dairy hygiene. products, supplies, and cow physiology.
Troubleshooting skills.
Ability to operate a forklift.
A commercial driver’s license (CDL) with Hazmat endorsement is required.
Ability to perform standard physical duties.

NOTE: Items listed in this document are used as general overview of the position but certainly not limited to these responsibilities.

If you are interested in this position please apply online or send your resume and cover letter to P.O. Box 93, Juneau, WI 53039.

Administrative Professional

GENERAL JOB DESCRIPTION: Daily responsibilities to include customer service functions; support of AR, AP and inventory control functions; various sales and expense reporting; warranty processes and general office duties. This position is required to perform at a professional level of customer service. Responsible for Central Ag Supply’s guidelines and requirements regarding a high degree of customer satisfaction through constant quality customer communications, complete proper documentation of customer service, and constantly maintaining and improving company image and reputation.

SPECIFIC RESPONSIBILITIES:

A. CUSTOMER SERVICE:

Greet store customers and other store traffic with a smile, and assist them with their purchases or questions.
Verify a store customer’s account status (no business, COD, new) prior to a sale. All COD customers will need to be collected from upon sale. If “no business,” inform management immediately.
Provide new customers with a Wisconsin sales tax exemption certificate if applicable, and have them complete.
Provide new customers a credit application and credit policy form to apply for credit.
Process customer credit applications within two weeks of receipt. When processing is complete, provide to Accounting Manager for credit approval.
Answer telephones, and dispatch incoming calls accordingly.
Receive and dispatch incoming work orders to service technicians and monitor.
Maintain and assist with the organization of store and merchandise, and verify merchandise is stocked at the appropriate level.
Maintain a list of all equipment and product literature to provide to customers, and verify literature is stocked at the appropriate level.
Field customer account questions. All credits and adjustments must be approved by Accounting Manager.
Enter and maintain customer information in database software. Examples of information include: Addresses, phone numbers, salesperson codes, group codes, and comments data (account status changes, receipt of credit applications, etc.).
Maintain customer account and correspondence files. Where applicable, minimum documents to be included are the Wisconsin sales tax exemption certificate and credit application.

B. ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE FUNCTIONS:

Generate route time sheets, AR Aged Trial Balance reports by route, and open prepay account sheets daily for each route salesman. Customer accounts must match on route time sheets and AR Aged Trial Balance report. Dollar amounts must match on the AR Aged Trial Balance report and the open prepay account sheets.
Invoice customer route and delivery tickets, route discounts, and store receipts daily.
Invoice customer service, installation, and project orders.
Enter route sales, by route and salesman, to the Route Sales Report daily.
Apply customer payments, complete deposit, and deliver to bank daily.
Print, assemble, and mail customer statements at mid-month for all activity from the 1^st to the 15^th of the month, and at month end. Attach copies of invoices and credit notes represented for the respective period on the statements to ensure customers receive the detail to their account balances.
Enter customer prepay sales orders.
Enter vendor expense payables (non-inventory invoices) and credits weekly verifying validity of charges.
Reconcile vendor statements and investigate any discrepancies weekly.
Submit co-op advertising claims to vendors according to their criteria, and verify credits received.
Enter and maintain vendor information in database software. Examples of information include: Remit to addresses, phone numbers, ordering information, and comments data.

C. REPORTING:

Record employee timesheets daily.
Enter non-billable labor hours into a sales order and invoice monthly.
Monitor customers and forms with regard to the Route Prospecting Program.
Route sales reports: Monthly, reconcile the route sales report spreadsheet against the database software report. Enter reconciled totals in the monthly spreadsheet.
Efficiencies: Monthly, calculate and enter into the spreadsheet service technicians’ labor hours and dollars. Information compiled from database software historical sales reports.
On-call sheets: Monthly, enter into the spreadsheet service technicians’ on-call days and emergency calls. Information reconciled against database software historical sales reports.
Update annual Advertising spreadsheet with invoice and credit note information upon entering documents in database software weekly.
Update the Vehicle maintenance spreadsheet with invoice and credit note information upon entering documents in database software weekly.
Maintain asset recording spreadsheet and label newly acquired assets.
Maintain New Route Customer Sales spreadsheet information and keep consistent with customer information in database software.
Maintain and file Scheduled Service notes and readings in customer Scheduled Service spreadsheets.

D. INVENTORY PROCESSING:

Order, receive, and invoice inventory according to company policies and procedures.
Generate Reorder Reports for analysis and ordering of truckloads.
Check in and put away deliveries and truckload shipments, and apply barcode labels to applicable parts.
Generate “Special Order Report” a minimum of twice per month and verify items have been invoiced to customers.
Process, return, and track all warranty, return, and doa items in accordance with company program and vendor criteria.
Process in-house inventory transfers, assemblies, and adjustments.
Assist with annual physical inventory process.

E. MARKETING AND PROMOTIONS:

Design, get approved, and print the monthly flier.
Design, get approved, and mail direct mailing promotional materials.
Maintain the company profile document.
Design and collect information for customer profiles.
Design and maintain the company website and other social media.
Organize and coordinate the annual company Open House.
Assist with the organization and production of tours on customer dairies.
Organize and maintain all digital copies of marketing and promotional materials like logos, profiles, and fliers.
Order, address, and mail Christmas cards for select customers and vendors annually.
Order and process calendars to distribute to route and scheduled service customers annually. Note on each calendar for each customer the expected route and/or scheduled service dates for the year.

F. GENERAL OFFICE DUTIES:

Forward phone line to answering service at 4:30pm daily and inform them of the service technicians on-call. Remove the phone line from the answering service at 7:30am daily.
Monitor and order all general office supplies, pre-printed forms, check stock, and statement stock.
Serve as contact for uniform cleaning service; monitor costs, orders, and cancellations.
File customer invoices, vendor invoices, PO’s, and reports.
Pickup, sort, and distribute the mail daily.
Sort and distribute update pages for various manuals.
Assemble and distribute company price pages.
Attend company sponsored trainings.
Assist with the on-call scheduling.
Assist with special projects as needed.
Adhere to company policies and procedures.

NOTE: Responsibilities listed in this document are to illustrate general overview of the position but certainly are not limited to these responsibilities.